Executive Assistant

Burley, ID
Full Time
Experienced

Company

A fully owned subsidiary of Quanta Services, Inc. (NYSE: PWR), Probst Electric Inc. is one of North America's premier utility construction companies. Probst has offices in Heber, Provo, and Salt Lake City, UT, as well as Farmington, NM, and Caldwell and Rupert, ID. We have completed projects all over the United States and in Canada.

Probst specializes in high-voltage transmission line construction, along with design-build, and maintenance services for both the public and private sector utilities. Our capabilities include transmission, distribution, substation, drilling, telecommunication, joint trench, foundations, and commercial electrical.

Probst offers competitive wages and a comprehensive benefits package including medical, dental, vision, and 401k. We are an Equal Opportunity Employer and participate in E-Verify.

Benefits

  • Competitive pay
  • 401(k) matching up to 4.5%
  • Health, vision, and dental insurance
  • Work for the largest utility contractor in North America

Position

*This position will be based out of Rupert, Idaho.

The Executive Assistant will provide executive-level support to the Senior Executive. The primary responsibilities of this role are to maintain schedules, coordinate with internal and external stakeholders, provide logistical and travel support and work on operations-related projects. The person will report directly to our executive and will be based in Rupert, Idaho.

Responsibilities

  • Maintain an accurate and detailed executive calendar, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
  • Manage all travel scheduling and arrangements
  • Track tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
  • Organize internal and external meetings, including logistical and substantive preparation
  • Ensure consistent and efficient interaction with employees across the organization; demonstrate poise and tact under pressure and handle matters with sound judgment and confidentiality
  • Provide special project leadership and support as needed.
  • Conduct preliminary research on a variety of topics; draft materials as needed
  • Perform any other relevant duties as assigned

Requirements

  • Associate’s degree in a related field preferred
  • At least 2 years of experience providing executive-level support
  • Must have strong proficiency with Microsoft Office, specifically Outlook and Excel
  • Must have experience with domestic and international business travel arrangements, coordinating meetings, and tracking credit card and other expenses
  • Detail-oriented, organized with proven ability to successfully multi-task
  • Positive, flexible, and tenacious attitude
  • Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally
  • Experience managing complex event logistics
  • Some short-term travel will be required
  • Must undergo a background check and drug test(s)

Other Attributes

  • You must be a self-starter, solution-focused, and most importantly, you must realize that you are joining something that is larger than your job, your career and even this organization
  • Take initiative to learn and ability to work independently
  • An understanding of the complexities surrounding collaboration in a global matrix organization
  • Remains positive in high pressure and stressful situations
  • Demonstrates critical thinking, communication, and relationship-building skills
  • Action-oriented and results-focused
  • Flexible and resourceful approach

 

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